Privacy Policy

This policy sets out the basis on which PHB Solution (collectively referred to as "we") collects personal data from you and how we process such data. By visiting our website at https://phbsolution.com/ (our "Site") or using any other applications or software we may provide from time to time (collectively, our "App"), you accept and consent to the practices described below.

1. Collection of information

1.1 For the purposes outlined in Clause 2, we may collect and process the following information about you:

(a) Information provided to us, e.g. your name, address, email address, telephone number, credit card information and other personal description, by filling in forms on our Site or our App, or by corresponding with us, for example:
- (i) when you register an account with us;
- (ii) when you report any problem to us;
- (iii) when you use certain features on our Site or our App;
- (iv) when you request any support; or
- (v) when you complete any survey or questionnaire that we send to you.
(b) Information we collect about you, i.e. information automatically collected when you visit our Site or use our App, for example:
- (i) technical information, including the Internet protocol (IP) address, your log-in information, operating system and platform, etc.;
- (ii) details of all transactions, such as purchases and payments you made on our Site and in our App; and
- (iii) information about your visit, including the full Uniform Resource Locators (URLs), clickstream to, through and from our site (including date and time), products you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouseovers), methods used to browse away from the page, and any phone number used to call our customer service number.

1.2 We shall retain the said information and data for so long as the laws permit. Data may be archived as long as the purpose for which the data as stated in clause 2 hereinbelow remains effective subsisting.

2. Uses made of the information

2.1 We use information held about you for the following purposes:

(a) providing, improving and developing our services;
(b) researching, designing and launching new features or products;
(c) presenting content and information in our Site and our App in the most effective manner for you and for the device you use;
(d) providing you with alerts, updates, materials or information about our services or other types of information that you requested or signed up to;
(e) complying with laws and regulations applicable to us in or outside of Hong Kong;
(f) responding or taking part in legal proceedings, including seeking professional advice;
(g) for direct marketing purposes (please see further details in Clause 2.2 below);
(h) communicating with you and responding to your questions or requests; and
(i) purposes directly related or incidental to the above.

2.2 We may use your personal data for direct marketing purpose. We require your consent specifically for this purpose and you may opt out any time. For the purpose of this clause:

(a) the personal data that may be used in direct marketing are those that you provide to us or we collect from you under Clause 1.1 above;
(b) the type of services or products that may be offered or advertised will be our products or services, seminars, conferences or events, and those of our affiliates or business partners;
(c) the relevant information may be sent to you by electronic messages, email, or in-app message;
(d) you may opt out any time by emailing us at info@phbsolution.com. We will cease to send you marketing information without charge.

3. Disclosure of your information

We will keep your personal data we hold confidential but you agree we may provide information to:

(a) any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries;
(b) personnel, agents, advisers, auditors, contractors, financial institutions, and service providers in connection with our operations or services;
(c) our overseas offices, affiliates, business partners and counterparts (on a need-to-know basis only);
(d) persons to whom we are required to make disclosure under applicable laws and regulations in or outside of Hong Kong; or
(e) actual or proposed transferees of our operations (or a substantial part thereof) in or outside of Hong Kong.

4. Cookies

4.1 Our Site uses cookies to distinguish you from other users of the Site. This helps us to provide you with a good experience when you browse our Site and also allows us to improve our Site.

4.2 A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree to the use of cookies. Cookies contain information that is transferred to your computer's hard drive.

4.3 We use persistent cookies and session cookies. A persistent cookie stays in your browser and will be read by us when you return to our Site or a partner site that uses our services. Session cookies only last for as long as the session (usually the current visit to a website or a browser session).

4.4 We use the following cookies:

(a) Strictly necessary cookies - These are cookies that are required for the operation of our Site.
(b) Analytical/performance cookies - They allow us to recognize and count the number of visitors and to see how visitors move around our Site when they are using it.
(c) Functionality cookies - These are used to recognize you when you return to our Site.
(d) Targeting cookies - These cookies record your visit to our Site, the pages you have visited and the links you have followed.

4.5 You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you do so, you may not be able to access all or parts of our Site.

4.6 We may use third-party web services on our Site. The service providers that administer these services use technologies such as cookies, web server logs and web beacons to study how visitors using our Site.

5. Third-party sites

Our Site may contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.

6. Security

6.1 All information you provide to us is stored on our secure servers.
6.2 Any payment transactions will be encrypted using TLS/SSL technology.
6.3 You will need a password to login which enables you to access certain parts of the Site, you are responsible for keeping this password confidential.
6.4 We restrict access to personal information to our employees, service providers and contractors on a strictly need-to-know basis.
6.5 We review our information collection, storage and processing practices from time to time to guard against unauthorized access.
6.6 Please note, however, the transmission of information via the Internet is not completely secure.

7. Data transfer

7.1 The data that we collect from you may be transferred to, and stored at, a destination outside Hong Kong.

7.2 By submitting your personal data you agree to this transfer, storing or processing of data outside Hong Kong.

8. Your rights

8.1 You have the right to:

(a) check whether we hold personal data about you;
(b) access any personal data we hold about you; and
(c) require us to correct any inaccuracy or error in any personal data we hold about you.

8.2 Any request under Clause 8.1 may be subject to a small administrative fee.

9. Changes to our privacy policy

We may amend this policy from time to time by posting the updated policy on our Site.

10. Languages

In case of discrepancies between the English and Chinese language versions of this policy, the English version shall prevail.

11. Contact us

If you have any questions, comments or requests regarding personal data, please address them to: info@phbsolution.com

Last updated: 3/9/2025