Run Every Event With Confidence
From first sign-up to the final wrap report — create events, coordinate volunteers, register participants, and check people in with a QR scan. One system for the whole journey.
Upcoming Events
One Platform for Every Event
Plan, promote, register, check-in, and report — without spreadsheets.
Recent Check-ins
Create and clone events in minutes
Public registration pages with capacity caps
Assign teams, volunteers, and roles
Issue QR tickets to every participant
Scan to check in or redeem benefits
Live attendance and impact reports
Main Benefits
A purpose-built system for organizations that run events back to back.
Faster Event Setup
Clone last year’s event, edit, and publish — no rebuilding from scratch.
Higher Show-up Rate
Automated reminders and WhatsApp tickets cut no-shows.
Less Volunteer Burnout
Clear shifts, team chats, and one-tap confirmations.
Zero-Queue Check-in
Scan a QR code and the participant is in — even offline.
Accountable Redemption
One QR, one gift, meal, or voucher. No double-claims.
Funder-Ready Reports
Attendance, demographics, and impact metrics in one click.
Core Features
Everything an NGO needs to plan, run, and report on events.
Event Builder
Set title, venue, capacity, sessions, fees, and waitlists.
Public Registration Pages
Branded, mobile-friendly forms in English and Traditional Chinese.
Team & Role Management
Split work across committees, chairs, and operational leads.
Volunteer Coordination
Recruit, schedule shifts, send briefings, confirm attendance.
Participant Database
Single profile per person with history and communication consent.
QR Ticketing
Auto-issue QR tickets via email and WhatsApp on registration.
QR Check-in App
Scan from any phone at the door. Works offline and syncs later.
QR Redemption
For meals, gift packs, lucky draws, and vouchers. One-time-use enforced.
Reporting & Analytics
Attendance trends, redemption rates, demographics, and impact KPIs.
Built for Every Kind of Community Event
Flexible enough for a 30-person workshop or a 3,000-seat gala.
Charity Fundraisers
Typical Activities
- Gala dinners
- Charity runs
- Auction nights
- Donor appreciation
What the System Handles
Tiered tickets, table seating, sponsor tracking, and QR-based check-in at the door.
Problems Solved
Stories from the Field
How community organizations switched off the spreadsheets.
Community Charity Foundation
Annual gala of 800 guests across 80 tables.
Challenge
Manual RSVP tracking and paper table cards led to long check-in queues and missed sponsor seats.
Results
- Check-in time cut from 45 minutes to under 10
- Zero seat mix-ups on the night
- Same-day donation report sent to sponsors
Youth Development NGO
12 volunteer-led outreach events a year.
Challenge
Volunteer scheduling lived in WhatsApp; no-shows and double-bookings were common.
Results
- 40% fewer volunteer no-shows after reminders
- Single source of truth for volunteer hours
- Funder reports built in minutes, not days
Pricing Plans
Simple, transparent plans for community organizations.
Community Starter
For small NGOs and community groups
Standard
For active NGOs running events monthly
Festival
For large-scale charities and city events
Frequently Asked Questions
Common questions from NGOs and community organizations.
Stop Running Events on Spreadsheets
Give your team — and your volunteers — a system built for the work you actually do.
Book a DemoGet in Touch
Tell us about your next event. We will reply within one working day.
Contact Information
Fill in the form and our team will get back to you within 24 hours.
info@phbsolution.com
Working Hours
9am - 6pm (Mon - Fri)